Do you want to host a neighborhood event? Or a private event?

To reserve event resources for free, click here. (Read below for details.) • Also: Everyone may rent these items at low cost using this form.
Already existing reservations for future dates are listed here.

To read more about the neighborhood potluck group, or to sign up to receive invitations to neighborhood events, click here.

The neighborhood potluck group provides event resources at no cost. Anybody in the area who wants to host a public neighborhood event may freely borrow event supplies.

What is a public neighborhood event? This is any event open to the public. This can include events with a LIMITED number of guests. This can also be an event that only neighbors in a specific neighborhood are invited to. This can be a block party, or a half-block party. For example, a host might invite only the ten or twenty neighbors neighboring their home.

We also provide these supplies (for free) to all active members of the neighborhood potluck group for any purpose, including private events (such as birthday parties, wedding showers, Eid, iftar, estate sales, bat mitzvah/bar mitzvah, garage sales, graduation parties, quinceaneras, etc.). Plus, we provide supplies (for free) to members of a few associated groups (listed in the dropdown menu on the reservation form), for use at public or private events.

We can help you organize an event for any size group, from four people and up. If you are considering hosting an event, we will be able to answer all of your questions and help you decide for sure if you want to do this.

Does the event you host need to be a potluck dinner? No. That is the type of event neighbors host most often. But we can help you host other types of events, or simply help publicize your event and invite the neighbors who have signed up to receive invites. Other types of events include putluck lunches, potluck breakfasts, non-potluck dinner parties, "eat out" events (at restaurants), birthday parties, watch parties, book club, etc.

The main thing that the host provides is the location. Typically hosts also decide on a theme (if any) and make decisions about what type of food guests are asked to bring.

Hosts do not need to do anything for the guest list. Hosts are of course welcome to invite people they know. But we already have a list of people on your block and in your neighborhood who have signed up to attend these events. This could be a neighborhood-specific event, or general event open to anybody on the list. We can handle everything with regards to invitations, RSVPs, guest lists, etc.

We can provide chairs, tables, tablecloths, ladders, eating utensils, cooking utensils, serving utensils, silverware, plates, bowls, glasses, electric balloon inflators, etc. We currently have enough tables to seat over 500 people.

An 8-foot rectangle table can seat 10 people.
A 6-foot rectangle table can comfortably seat 8 people.
A 5-foot rectangle table can seat 8 people.
A 6-foot round table can seat 10 people.
A 5-foot 9-inch round table can comfortably seat 9 people, and a maximum of 10 people fit a bit more tightly.
A 5-foot round table can comfortably seat 8 people, and a maximum of 9 people if chairs are arranged tightly.

Note that we have enough cloth tablecloths to cover all rectangle and round tables. The round tablecloths are 107 inches or 108 inches in diameter, providing significant drop (about a foot above the floor) on our 5 ft. round tables.

We look forward to hearing from you, and getting your event on the calendar.

For active members of the neighborhood potluck group and other authorized users there is no restriction on the type of event they can borrow items for, for free. Their purpose does not even need to be an event. One group member borrowed a table to use as a temporary replacement kitchen table while she packed up their dining table in preparation to move to a different house.

The one restriction on borrowing items for free is that group members may not borrow items for free to use at times that conflict with open, general neighborhood events. For example: If the neighborhood group's big anchor event for the month is on the evening of Friday the 10th, then that is the activity planned by the group to bring group members together. It is the group's hope that group members and neighbors will gather there and enjoy each other's company. A group member may still reserve items for use at a private event of their own on that same evening, but that would be a paid rental instead of a free reservation.

This does not mean that group members may not borrow items for free during ANY neighborhood event. There are MANY events on the neighborhood calendar, and not all of them have available spots or are open to all group members. For example, the Ladies Game Day events held every other Friday at 11:00 AM are only for women and have limited seating. A group member could borrow items for free for events that take place during the same time. Another example is the group's weekly pickleball activities. These events have limited available spots which routinely fill up. Group members may certainly borrow items for free for events that take place concurrently.

-Preston Hunter, list coordinator
To contact us, click here.

Below: These resources are free to use for neighborhood events:

[Click on the images below to see full-resolution images:]

tables
tables
tables
tables
tables
tables
tables
tables
tables
6-foot folding rectangle tables
non-bifold rectangle tables (donated by Christine)
6-foot non-bifold rectangle table (donated by Christine)
5-foot non-bifold rectangle tables (donated by Christine)
non-bifold rectangle tables (donated by Christine)
5-foot 9-inch round tables (folded)
5-foot 9-inch bifold round table
5-foot 9-inch bifold round table
6-foot round table
6-foot round table
6-foot round table
6-foot round table
6-foot round table
13 5-foot round tables
5-foot round table
5-foot round table with white tablecloth
5-foot round table with white tablecloth
pedestal table (43" high, 31" diameter)
pedestal tables (43" high, 31" diameter)
pedestal tables (43" high, 31" diameter)
pedestal table (43" high, 31" diameter)
34-inch square fold-in-half table
34-inch square fold-in-half table
34-inch square fold-in-half table
40 inch rectangle table (3 feet, 4 inches)
(adjustable height)
4-foot rectangle table (adjustable height)
6-foot rectangle table
8-foot rectangle table
8-foot rectangle table
8-foot rectangle table, folded, inside a small car
4-foot rectangle table (adjusts to 3 heights)
4-foot rectangle table (adjusts to 3 heights)
4-foot rectangle table (adjusts to 3 heights)
4-foot rectangle table (adjusts to 3 heights)
4-foot rectangle table (adjusts to 3 heights; white)
4-foot rectangle table (adjusts to 3 heights; white)
4-foot rectangle table (adjusts to 3 heights; white)
4-foot rectangle table (adjusts to 3 heights; white)
4-foot rectangle table (adjusts to 4 heights; gray)
4-foot rectangle table (adjusts to 4 heights; gray)
4-foot rectangle table (adjusts to 4 heights; gray)
4-foot rectangle table (adjusts to 4 heights; gray)
4-foot rectangle table (adjusts to 4 heights; gray)
4-foot rectangle table (adjusts to 4 heights; gray)
40-inch rectangle table (adjusts to 3 heights)
40-inch rectangle table (adjusts to 3 heights)
40-inch rectangle table (adjusts to 3 heights)
40-inch rectangle table (adjusts to 3 heights)
40-inch rectangle table (adjusts to 3 heights)
gray chair (steel)
black chair (steel)
tan chair (steel)
tan chair (steel)
blue chair (steel)
blue chair (steel)
dark tan chair (steel)
black plastic chairs
beige chair (steel)
gray padded chair
folding chairs on chair rack
folding chairs on chair rack
chairs
gray chairs
tan chairs
black chairs
gray padded chairs
additional chairs donated to group
tables and chairs used at birthday party luau
5-foot round table with white tablecloth
white round tablecloths
white round tablecloths and ladder used at birthday party
white round tablecloths and ladder used at birthday party
white round tablecloths
round tablecloth
(white/red buffalo plaid checkered gingham) - 108"
round tablecloths
(white/red buffalo plaid checkered gingham) - 108"
round tablecloth
(white/blue buffalo plaid checkered gingham) - 108"
round tablecloths
(white/blue buffalo plaid checkered gingham) - 108"
round tablecloths
(white/burgundy buffalo plaid checkered gingham) - 108"
round tablecloths
(white/burgundy buffalo plaid checkered gingham) - 108"
gold round tablecloth
gold round tablecloth
gold round tablecloth
gold round tablecloths (6)
red round tablecloth
red round tablecloths (6)
red round tablecloth
red round tablecloth
black round tablecloth
black round tablecloths
black round tablecloths
sage green round tablecloth
sage green round tablecloth
sage green round tablecloths (6)
royal blue round tablecloth
royal blue round tablecloth
royal blue round tablecloths
yellow round tablecloth
yellow round tablecloths
120-inch black round tablecloth on 5-foot round table
120-inch black round tablecloth on 5-foot round table
gold smooth satin rectangle tablecloths (6)
gold smooth satin rectangle tablecloth
black rectangle tablecloths (60" x 102")
black rectangle tablecloth (60" x 102")
black rectangle tablecloth (60" x 102")
charcoal gray rectangle tablecloth (60" x 102")
chocolate rectangle tablecloth (60" x 102")
lavender lilac rectangle tablecloth (60" x 102")
lavender lilac rectangle tablecloth (60" x 102")
violet amethyst rectangle tablecloth (60" x 102")
violet amethyst rectangle tablecloth (60" x 102")
purple rectangle tablecloth (60" x 102")
purple rectangle tablecloth (60" x 102")
eggplant rectangle tablecloth (60" x 102")
blue rectangle tablecloth (60" x 102")
dusty blue rectangle tablecloth (60" x 102")
royal blue rectangle tablecloth (60" x 102")
royal blue rectangle tablecloth (60" x 102")
royal blue rectangle tablecloth (60" x 102")
navy blue rectangle tablecloth (60" x 102")
premium dark blue faux denim
rectangle tablecloth (60" x 102")
premium dark blue faux denim
rectangle tablecloth (60" x 102")
yellow rectangle tablecloth (60" x 102")
yellow rectangle tablecloth (60" x 102")
gold rectangle tablecloth (60" x 102")
champagne rectangle tablecloth (60" x 102")
champagne rectangle tablecloth (60" x 102")
dusty rose rectangle tablecloth (60" x 102")
dusty rose rectangle tablecloth (60" x 102")
cinnamon rose rectangle tablecloth (60" x 102")
cinnamon rose rectangle tablecloth (60" x 102")
nude rectangle tablecloth (60" x 102")
nude rectangle tablecloth (60" x 102")
blush/rose gold rectangle tablecloth (60" x 102")
beige rectangle tablecloth (60" x 102")
pink rectangle tablecloth (60" x 102")
pink rectangle tablecloth (60" x 102")
pink rectangle tablecloth (60" x 102")
fuchsia rectangle tablecloth (60" x 102")
terracotta rectangle tablecloth (60" x 102")
terracotta rectangle tablecloth (60" x 102")
taupe rectangle tablecloth (60" x 102")
taupe rectangle tablecloth (60" x 102")
cinnamon brown rectangle tablecloth (60" x 102")
coral rectangle tablecloth (60" x 126")
orange rectangle tablecloth (60" x 102")
orange rectangle tablecloth (60" x 102")
red rectangle tablecloth (60" x 102")
wine rectangle tablecloth (60" x 102")
burgundy rectangle tablecloth (60" x 102")
burgundy rectangle tablecloth (60" x 102")
peacock teal rectangle tablecloth (60" x 102")
turquoise rectangle tablecloth (60" x 102")
hunter emerald green rectangle tablecloth (60" x 102")
olive green rectangle tablecloth (60" x 102")
dusty sage green / eucalyptus sage green
rectangle tablecloth (60" x 102")
sage green rectangle tablecloth (60" x 102")
apple green rectangle tablecloth (60" x 102")
apple green rectangle tablecloth (60" x 102")
lime green sage rectangle tablecloth (60" x 126")
silver rectangle tablecloth (60" x 102")
silver rectangle tablecloth (60" x 102")
ivory rectangle tablecloth (60" x 102")
ivory rectangle tablecloth (60" x 102")
ivory rectangle tablecloth (60" x 102")
white rectangle tablecloth (60" x 102")
white rectangle tablecloth (60" x 102")
white rectangle tablecloths (60" x 102")
white rectangle tablecloths at birthday party luau
Halloween rectangle tablecloths (60" x 84")
Halloween rectangle tablecloths (60" x 84")
St. Patrick's Day rectangle tablecloths (60" x 102")
St. Patrick's Day rectangle tablecloths (60" x 102")
St. Patrick's Day rectangle tablecloths (60" x 102")
St. Patrick's Day rectangle tablecloths (60" x 102")
St. Patrick's Day rectangle tablecloths (60" x 102")
black tablecloth (60" x 126")
black tablecloth (60" x 126")
white square tablecloths - 54"
white square tablecloths - 54"
purple square tablecloths - 54"
purple square tablecloths - 54"
purple table runners (108")
purple table runner (108")
purple table runner (108")
cloth dinner napkin (gold) - 17" x 17"
cloth dinner napkins (gold) - 17" x 17"
dinner plates
dinner plates
dessert plates
dessert plates
glass bowls (Corelle Vitrelle)
dinner forks (Windsor Choice)
dinner forks (Windsor Choice)
dinner forks (Windsor Choice)
dinner forks
dinner forks
dinner forks
additional dinner forks
donated by Glenda H.
salad fork
salad forks
additional salad forks
donated by Glenda L.
dinner spoons
dinner spoons
cocktail forks
dessert spoons
dessert spoons and tea spoons
dessert spoons and tea spoons
tea spoons
additional dessert spoons
donated by Glenda L.
steak knives
steak knives
steak knives
steak knives
steak knives
steak knives (pointed tip)
premium steak knives
dinner knives
dinner knives
silverware
dinner utensils/silverware: knives, forks, spoons
silverware donated by Glenda L.
bamboo silverware organizer / holder
drinking glasses (glass)
drinking glasses (glass)
drinking glasses (glass)
drinking glasses (glass)
stemless red wine glass
stemless red wine glass
stemless red wine glass
stemless red wine glass
plastic drinking glasses
plastic drinking glass
plastic drinking glass
salt and pepper shakers
salt and pepper shakers
salt and pepper shakers
Monoprice 10 x 10ft Easy Setup Foldable Pop-Up
Canopy Tent (provided by Jeff)
5-gallon water jug
cooler (with drinks in it)
coolers
coolers
soft cooler (Arctic Zone)
soft cooler (Arctic Zone)
soft cooler (Arctic Zone)
soft cooler (Arctic Zone)
soft cooler (Colman)
soft cooler (Colman)
soft cooler (Colman)
soft cooler (Colman)
soft cooler (Colman)
matched serving utensils set
matched serving utensils set
matched serving utensils set
serving utensil bins
serving utensils
serving utensils
serving utensils
serving utensils
serving utensils
serving utensils
serving utensils
serving knives/ carving knives tote
serving knives/ carving knives tote
serving knives/ carving knives tote
serving knives/ carving knives tote
serving utensils donated by Krystal
serving utensils donated by Krystal
serving utensils donated by Krystal
serving utensils donated by Krystal
serving utensils donated by Krystal
serving utensils donated by Krystal
serving utensils donated by Lucky W.
pie server (10 1/2")
pie servers (24)
electric pump (inflates and deflates)
electric pump (inflates and deflates)
electric pump (inflates and deflates)
electric balloon inflator
electric balloon inflater
ladder (Little Giant Leveler) - can reach up to 18 ft.
ladder (Little Giant Leveler)
ladder (Little Giant Leveler)
ladder (Little Giant Leveler)
ladder (Little Giant Leveler)
ladder (Little Giant Leveler)
ladder (Little Giant Leveler)
ladder (Little Giant Leveler)
ladder (Little Giant Leveler)
six-foot step ladder
six-foot step ladder
six-foot step ladder
Honeywell TC10PEU
Compact Evaporative Tower Air Cooler
with Fan and Humidifier
Honeywell TC10PEU
Compact Evaporative Tower Air Cooler
with Fan and Humidifier
portable tower air coolers
with fan and humidifier
commercial coffee urn /
hot water heater
commercial coffee urn /
hot water heater
commercial coffee urn /
hot water heater
commercial coffee urn /
hot water heater
50-cup steel percolating coffee urn
50-cup steel percolating coffee urn
50-cup steel percolating coffee urn
30-cup percolating coffee maker / percolator / urn
30-cup percolating coffee maker / percolator / urn
30-cup percolating coffee maker / percolator / urn
easel: dual-purpose, black aluminum
adjustable height 35 in. - 65 in.; supports up to 20 lb.
easel: dual-purpose, black aluminum
shown with pad retainer for flip charts
easel: dual-purpose, heavy-duty aluminum
adjustable height. 37 in - 69 in.; supports up to 30 lb.
easel: dual-purpose, heavy-duty aluminum
adjustable height. 37 in - 69 in.; supports up to 30 lb.
table top easel
table top easel
table top easel
4" x 6" table top sign holder
4" x 6" table top sign holder
4" x 6" table top sign holders
4" x 6" table top sign holders
portable whiteboard (23" X 35")
portable whiteboard (23" X 35")
metal ice bucket
stainless steel cider/wine bucket
stainless steel cider/wine bucket
water dispenser
water dispenser
5-gallon beverage jar
(plastic water dispenser)
5-gallon beverage jar
(plastic water dispenser)
5-gallon beverage jar
(plastic water dispenser)
transparent plastic ice bucket
transparent plastic ice bucket
bussing tote (24" x 16")
bussing tote (24" x 16")
bussing tote (24" x 16")
bussing tote (18" x 14")
tablecloth clips
(large, fit tables up to 2.4" thickness)
tablecloth clips
(regular, fit tables up to 1.77" thickness)
tablecloth clips
(regular, fit tables up to 1.77" thickness)
microwave
microwave
smart TV
smart TV
smart TV
smart TV
Radio Shack karaoke machine /
amplified sound system
Radio Shack karaoke machine /
amplified sound system
Radio Shack karaoke machine /
amplified sound system
Singing Machine karaoke machine /
amplified sound system
magnetic dart board
magnetic dart board
magnetic dart board
pickleball nets
pickleball nets
pickleball nets
pickleball nets
pickleball nets
pickleball paddles
pickleball paddle
pickleball ball
pickleball balls
axe throwing set
axe throwing set
pens (100 black ink pens in container)
potluck dinner sign:
aluminum yard sign
potluck dinner sign:
mounted poster
potluck dinner sign:
mounted poster
50-gallon trash can on wheels
32-gallon trash
32-gallon collapsable trash can
32-gallon collapsable trash can
32-gallon collapsable trash can
simplehuman Quick Grip Napkin Holder
simplehuman Quick Grip Napkin Holder
paper towel holder
donated by Glenda L.
paper towel holder
wood serving platter
wood serving platter
wood serving platter
clear glass serving platter / glass tray
clear glass serving platter / glass tray
clear glass serving platter / glass tray
ceramic serving platter
rubber door stops
rubber door stops
rubber door stops
traffic cones (large)
reusable / disposable table covers
disposable drinking cups
paper and plastic products "go kit":
disposable plates, utensils, bowls, napkins, cups
paper and plastic products "go kit":
disposable plates, utensils, bowls, napkins, cups

Questions and Answers

Q. What does it cost?

A. These are free to use for anybody hosting neighborhood events. These are also free for anybody who belongs to the neighborhood potluck group (and a few associated groups), to use for any purpose.

Q. May I borrow supplies without organizing an event through the neighborhood group?

A. Yes.

Q. Is this only for the Shalimar neighborhood?

A. No. Many of the neighbors in the group live in the Shalimar neighborhood. But most neighbors in the group live OUTSIDE of the Shalimar neighborhood. These resources are for people throughout Tempe as well as neighboring neighborhoods adjoining Tempe.

Q. What is the minimum size of an event I may schedule/organize through the group?

A. 4 people

Q. What is the maximum size of an event I can schedule/organize through the group?

A. There is no maximum. You can schedule "unlimited seating" events.

Q. Who can host?

A. Most events are hosted by individual neighbors. But pretty much anybody in the community can host events, and many other types of groups have hosted events: church, synagogue, mosque, political party, business, fraternal organization, non-profit, government department/agency, club, etc.

Q. I am interested in hosting an event, but I am unsure about how to go about doing it.

A. You really don't need to know anything. We can walk you through the steps. But really, hosting a neighborhood event is far simple than you might think. If you have nothing more than a place to invite some people to and a desire to do so, you can do this with minimal effort. You don't even need to know any people to invite. The neighborhood group already has the list of neighbors who want to be invited to these events. And of course you can invite people who are not on that list, whether it is individuals or an entire group you belong to.

Q. Are you able to provide the location/venue?

A. Most hosts provide the location for the event. But we can typically provide a location/venue if necessary.